ITPC-0610 Maintain & Upgrade the Banner mission critical system (Fall 2020 Upg) Link to proposal
Sponsors: Chris Newman, Stephanie Dable
Total hours: 3,194 | AITS Hours: 3,194 | Full Cost: $182,058 | Requested ITPC Funds: $182,058
The Oracle Banner databases need to be upgraded to 19c due to premium support for our current version, 22.214.171.124, ending in November 2020. We must upgrade before that time in order to remain supported by the vendor. In addition, upgrading Banner and keeping it current with the most recent releases will allow the University to meet regulatory changes in a timely manner and keep current with the most up-to-date patches & enhancements of our administrative systems’ software.
Expected Benefits: Allow us to stay current on all regulatory updates as well as receive any new patches or fixes
ITPC-0611 HRFE/PARIS Maintenance(FY21) Link to proposal
Sponsors: Stephanie Dable
Total hours: 2,350 | AITS Hours: 2,350 | Full Cost: $133,950 | Requested ITPC Funds: $80,028
After the implementation of the Banner HR/Pay module in December 2003, there was a notable increase in work effort associated with processing HR/Pay transactions. In 2005, ITPC approved the creation of an HR Front End (HRFE) application to streamline data collection and improve employee satisfaction with the Banner HR systems. The resulting system is now used by the University of Illinois HR offices to process more than 120,000 HR transactions per year and approximately 50,000 prior underpayment adjustments (through its Payroll Adjustment Request Interface System (PARIS)). Ongoing maintenance of these systems will help ensure the continued efficient operations of the HR offices and University Payroll and Benefits. This project will provide the resources and structure for providing this maintenance.
Expected benefits: Maintains critical HR and Payroll systems | Ensures efficient and error free processing of over 170,000 transactions per year
ITPC-0612 Maintain quality of services to ~78,000 students (Nelnet maint. FY21) Link to proposal
Sponsors: Erin Wheet
Total hours: 1,099 | AITS Hours: 669 | Full Cost: $228,584| Requested ITPC Funds: $0
The University of Illinois uses the Nelnet Business Solutions’ (NBS) QuikPay product to accept electronic payments and display real-time account activity for students and parents. This system processes over 260,000 transactions per year with a total of approximately $600 million. This project will provide the resources for evaluating and accepting the regularly scheduled upgrades by the NBS vendor.
Expected benefits: Maintains quality of student services | Manages impact to the approximately 78,000 student users of the Nelnet system
ITPC-0613 Ensure continued efficient processing of contracts (iCS Maint. FY21) Link to proposal
Sponsors: Ginger Velazquez
Total hours: 950 | AITS Hours: 575 | Full Cost: $147,764 | Requested ITPC Funds: $0
The University of Illinois uses the Gimmal product to develop and route all University payable, receivable and no-fund contracts. Gimmal also serves as the official Board of Trustees (BOT) repository for all University contracts. This project will provide the resources required for the routine upgrades of Gimmal and the related Documentum server and software. Please note that we cannot elaborate on the scope of changes to the application until upgrade release notes and patch release notes are available from the vendor.
Expected benefits: Maintains quality of services to BOT and approximately 700 users| Ensures the University’s ability to process contracts in a timely manner and remain in compliance with State of Illinois laws that require filing of certain contracts with the State of Illinois Comptroller’s Office and the Secretary of State.
ITPC-0614 Ensure efficient and accurate reimbursements (TEM Maint. for FY21) Link to proposal
Sponsors: Jim Martinie, Brent Rasmus
Total hours: 295 | AITS Hours: 195 | Full Cost: $96,015 | Requested ITPC Funds: $0
The Infor/Travel and Expense Management (TEM) system is the University application for managing Tcard transactions and employee expense reports. This project is to keep the Infor system (TEM) supported by the vendor and maintained. This system provides a mechanism for the University units to request reimbursements for travel and other expenses.
Expected benefits: Required upgrades and maintenance to core travel and expense management system | Maintains stable environment for critical financial business processes for all campus units | Ensures continued efficient and accurate processing of travel reimbursements for UI Faculty and Staff (approximately 28K users)
ITPC-0615 Maintain system necessary for strategic sourcing (iBuy Maint FY21) Link to proposal
Sponsors: Gloria Keeley
Total hours: 655 | AITS Hours: 620 | Full Cost: $30,000 | Requested ITPC Funds: $1,050
In 2006, the University of Illinois introduced the iBuy platform for strategic sourcing. This application provides units with a convenient requisitioning and catalog shopping application, and has provided the opportunity for annual savings of $6 million. The iBuy platform is a Jaggaer hosted application and regular upgrades are scheduled by the vendor. This project will secure the resources for evaluating and accepting each of these upgrades.
Expected benefits: Maintains systems necessary to continue over $6 million in annual savings | Manages impact to the 7,137 iBuy system users
ITPC-0616 Maintain password manager & 2FA for ~200,000 users (IAM Maint. FY21) Link to proposal
Sponsors: Kelly Block, Joe Barnes, Ed Zawacki, Tulio Llosa
Total hours: 12,000 | AITS Hours: 12,000 | Full Cost: $684,000 | Requested ITPC Funds: $0
There are several critical features that remain to be implemented from the previous IAM project (ITPC-0375): Affiliate Support Application, Complete the UIC External Affiliations, Retire the EAS Database, XAS Replacement
This project will also cover the hours for identified priorities, unknown bug fixes and requested enhancements which come up over the year.
Expected Benefits: These identified updates will protect users of enterprise-wide applications | Maintain stable systems for ~200,000 users to manage their password and login in using 2FA
ITPC-0617 START myResearch Maintenance, Upgrade, and Enhancements (FY21) Link to proposal
Sponsors: Stephanie Dable
Total hours: 11,590 | AITS Hours: 9,840 | Full Cost: $805,135 | Requested ITPC Funds: $0
This maintenance proposal is for ongoing support and maintenance of existing internally developed and open source research administration applications necessary for researchers, business managers, and research administrators to manage research proposals and awards across the University of Illinois System.
Expected Benefits: The START myResearch suite of applications aim to reduce burden for faculty and staff by modernizing and streamlining the tools that support the University research enterprise | Ensure continued reliability and continuous improvements to aid in the success of research faculty, students, and research administration staff across the University System.
ITPC-0618 FY21 Annual Financial Aid Regulatory Changes Link to proposal
Sponsors: Brian Mandel, Jerry Joseph, Bambie Roy
Total hours: 1,685| AITS Hours: 1,300 | Full Cost: $85,650 | Requested ITPC Funds: $0
This project enables AITS and the campus Financial Aid offices to remain in compliance with federal and state requirements as well as provide timely and accurate financial aid awards. Non-compliance with these regulations puts the University at risk of losing its eligibility to participate in Title IV Federal Aid programs. In addition, non-timely award disbursement to students will impact payments received by the University for tuition, housing, and other fees.
Expected benefits: Reduces risk due to non-compliance | Maintains timely and accurate processing of financial aid | Maintains systems critical to the University and its current and future students
Complete proposals are available on the ITPC website at https://www.itpc.uillinois.edu/approved_proposals